Collect
Draft requests for COIs and licenses, then send them yourself. Keep vendor records organized in one workspace.
RafterProof / vendor compliance
BUILT FOR SMALL CONTRACTOR + PROPERTY TEAMS
Stop chasing vendors for paperwork.
Collect, track, and manage certificates of insurance, licenses, and other vendor documents in one place. Get ahead of expirations before they become a problem.
RafterProof helps teams organize and track vendor records. It does not guarantee insurance coverage or legal compliance.
Open vendor workspace · Sign In
No credit card required. Start with up to 3 vendors free.
Know what's missing, what's expiring, and what needs attention — without digging through email and spreadsheets.
Vendor compliance / made manageable
Your vendor records. Finally under control.
RafterProof gives you one place to collect, organize, and monitor the documents your vendors need to provide.
RafterProof is vendor compliance software for small contractor and property teams. Use one vendor document management workspace for vendor records, certificate of insurance tracking (COI tracking), licenses, and contractor compliance follow-up.
Track
See what's received, what's missing, and what's approaching expiration using dates saved on each document.
Follow up
Review missing, expired, and upcoming documents, then keep manual follow-ups from falling through the cracks.
01 / The follow-through
From request to renewal.
Keep the next step clear, from a first request to a manual review of saved expiration dates.
01
Add your vendors
Create a record for each contractor, supplier, or service provider.
02
Request their documents
RafterProof drafts a message and a link for COI and license files; copy and send the request from your own email.
03
RafterProof tracks them
See what's received, what's missing, and what's approaching expiration based on saved document dates.
04
Stay ahead
Use the missing, expired, and upcoming queue to follow up manually before documents expire.
Product preview
Vendor records, at a glance.
See each vendor alongside the documents they are expected to provide and whether a file is on record.
Vendor workspace
Example records
Cedar Grove Plumbing
- Certificate of Insurance (COI)File on record
- LicenseMissing
Westline Electric
- Certificate of Insurance (COI)Missing
- LicenseFile on record
These sample records are illustrative and are not connected to live vendor data.
For the people behind the work
Built for teams that can't afford to chase paperwork.
U.S. contractor teams
General contractors and small contractor teams can keep subcontractor COIs and licenses with each vendor record instead of scattered across email and spreadsheets.
Property managers
Keep service-vendor documents and saved expiration dates together, so missing files are easier to spot without searching through inboxes.
Facilities teams
Facility and property operations teams can see what is on file for maintenance vendors and which paperwork is missing—without building another spreadsheet.
A clearer paper trail
Better records. Easier follow-up.
RafterProof supports compliance tracking and record keeping. It does not guarantee insurance coverage or legal compliance; customers remain responsible for reviewing vendor documents and requirements.
Get the paper trail under control
Your vendors shouldn't require a spreadsheet to manage.
Bring your vendor records into one place and stay ahead of missing and expiring documents.